Our client a registered Investment Society is seeking a highly qualified Procurement Officer.
Job Location: Nairobi, Kenya
Salary: Kes. 61,000-90,000
Contract period: 3 years
Overall Purpose:
Reporting to the CEO, the Procurement Officer will be responsible for overseeing the procurement process by implementing effective strategies, policies, and procedures to ensure the efficient and cost-effective acquisition of goods and services. This position will require managing the entire procurement lifecycle, from planning and tendering to contract execution and supplier management.
Key Duties and Responsibilities:
- Develop and implement procurement strategies, policies, and procedures in alignment with organizational goals.
- Compile and manage the annual procurement plan, forecasting the Society’s procurement needs.
- Prepare and process tender documents, quotations, and contracts by established procedures.
- Coordinate the tender opening process and lead the evaluation of bids.
- Work closely with the Finance department to ensure timely and accurate payments to suppliers.
- Monitor the delivery of goods and services to ensure compliance with contract terms.
- Generate procurement reports, including goods and services performance evaluations, and other ad-hoc reports as needed.
- Maintain an updated list of suppliers, ensuring pre-qualification of competent providers of goods, services, and works.
- Promote awareness of the Public Procurement Act and ensure compliance across the Society.
- Maintain a tender opening register and ensure adherence to procurement protocols.
- Establish and maintain a central record system for all procurement documents and activities.
- Administer contracts and monitor performance to ensure compliance with agreed terms and conditions.
- Collaborate with the relevant departments to inspect goods and services for quality assurance.
- Support the disposal process according to relevant guidelines.
- Perform any other duties as assigned by the management.
Academic and Professional Qualifications
- Bachelor’s degree in Procurement, Logistics, Supply Chain Management, or a related field from a recognized institution.
- Professional certification in Procurement (e.g., CIPS or KISM) is an added advantage.
- In-depth knowledge of ERP systems and procurement software.
- Active membership in a relevant professional body (e.g., CIPS, KISM) in good standing.
Work Experience
- Minimum of Five (5) years of relevant experience in a busy procurement environment.
Knowledge and Skills:
- Comprehensive understanding of procurement strategies, policies, procedures, and regulations, including the Public Procurement Act, tendering, and contract management.
- Strong ability to develop annual procurement plans and effectively forecast procurement needs.
- Expertise in managing supplier lists, pre-qualifying vendors, and evaluating supplier performance.
- Excellent organizational and time-management skills to ensure the timely delivery of goods and services.
- Collaborative skills to work with the Finance team to ensure budget adherence and facilitate timely payments.
- Strong communication and problem-solving skills to manage internal and external stakeholders.
- Attention to detail, particularly in inspecting goods and managing the disposal process.
How to Apply:
If you believe you meet the role specifications and can clearly demonstrate your abilities for the role, please submit your application on our website.
Application Guidelines:
- Document Submission: Applicants must merge their CV and all relevant certificates (academic, professional, testimonials and National I.D) into a single PDF document before uploading.
- Required Information: The application must include details of their current position, current remuneration, and comprehensive contact information.
Email or hard copy applications WILL NOT be accepted.
All applications must be submitted through the e-recruitment portal to be considered, and your application must be received by not later than April 11, 2025.
Our client is an Equal Opportunity Employer (EOE) committed to diversity, inclusion and gender equality. Canvassing will lead to automatic disqualification
Only shortlisted candidates who meet the requirements will be contacted.